Privacy Policy

Data

The data added to the tracker by the School is the property of the School. The tracker merely stores it and makes it available for viewing. NA claims no ownership of the data stored within the system that is added by the School. This includes names, emails, phone numbers, time and notes collected for student sessions, and other information. If the School chooses to stop using the tracker, the data will be available for 3 months following the agreed termination date. NA will provide an export of any data requested by the School. NA agrees not to share or sell the student or user data in any way.

Security

The Tracker is a Software as a Service platform, which is hosted on a dedicated server in a secure facility. The server is leased through HostDime, which Data is transferred securely and sensitive data is stored hashed/encrypted. This includes student id numbers and passwords for users and students. Data such as names, email addresses and phone numbers are stored as text. Times and notes for study hall sessions are related by a numerical id to the student, so their name is not stored directly with the stored session information unless it has been entered in the notes section.

Use

The School does not own the software. Rather, the fees associated with the one-time and yearly payments provide a license to the school to use the service. This license entitles the School to use the software and request support as needed. All updates made to the system will be made available once they have been completed and released. If there is an extended amount of downtime for the tracker or it is unusable due to either server issues or software issues, a discount will be applied to the following yearly fees. NA will not be delivering copies of the software to the School as a part of the service as the software is accessible via a standard internet browser.

The School is able to create as many users as needed. There are no restrictions to the number of users, students, semesters or study hall sessions stored in the system. There are no per use or extra fees tied to the amount of data stored in the system. There are no fees besides the one-time fee and the yearly fees.

Privacy Policy

In performing the software as a service services, NA will not share any data uploaded or inserted into the system. This data includes names, student ids, email addresses and any data specific to the study hall sessions created by the software. Your data is your data. There will also be no advertisements, paid or otherwise, displayed in the software unless it is directly related to the Study Hall Tracking System features. These notes would be more informational, informing the user of new features available for the users. General usage data (# of logins, # of students per school, # of study hall sessions, etc) may be used for internal reports, but no school-specific information (school name, user name, student name) will be displayed as any part of these reports. No payment information will ever need to be inserted into the tracker. An invoice will be email directly to the main contact from the School.

Personal information collected for the students by the system includes:

• first name
• last name
• email address
• student id (in some cases)
• phone number

Personal information collected for the users of the system include:

• first name
• last name
• email address
• job title (optional)

This data is collected through web forms within the system and stored in a database. Sensitive data is stored encrypted/hashed whenever possible. This data is only used within the tracker. It should not be viewable outside the system when a student or user is not signed in. No data will be shared with a third party outside of the Artemis Study Hall Tracking System. In some cases, the user’s IP address is collected and stored. This is only used to verify locations of study hall sessions and is also not shared outside of the system. Cookies may be used to validate a user’s session, but do not continue collecting data once the user or student has signed out of the system or closed their browser.